Tiffin City Council    November 15, 2006

A special meeting of the Tiffin City Council was brought to order by Mayor Glenn R. Potter, 6:30 p.m. Wednesday, November 15, 2006 at the Tiffin Fire Station. Council present: Ruth Demuth, John Wright, Karin Dils, Mark Petersen, and Jim Bartels. Absent: None. Also present: Engineer Mike Hart and Attorney Stephen Greenleaf.

Attorney Stephen Greenleaf explained that Shawn Yoder has obtained maintenance bond for the completed portion of Part Two, Timber Ridge and they are in transit. Greenleaf explained that upon completion of all required documents the city would provide a signed supplement to the Subdivider’s Agreement for Timber Ridge and a Resolution providing for Final Plat for Part Two of Timber Ridge. LDR has several outstanding documents that will be delivered by Attorney Allison Smith who was present and items to complete as outlined under supplemental agreement. . Documents include among other items the following: Maintenance bond for completed portion of Phase II, release of mechanic’s lien on completed portion, performance bond for incomplete portion of Phase II (to be provided by general contractor, somewhere around $450,000), financial commitment instrument for Roberts Ferry Road as agreed in supplemental agreement, also payment of outstanding fees, dropping of filed lawsuit against the city, completion of sidewalks and itemized punch list. Petersen asked if the seven lots listed for special terms due to water pressure in homes elevation above 800 feet covered all lots that might be affected. Greenleaf said that he believed that Mike Hart had noted with confidence all lots that might be affected. Hart explained that all seven lots had to comply with special terms including one inch water mains that he advised Smith to include in covenants of the sell of these lots. Completion of improvements by December 7, 2007, however Clair Mekota who was present expects that work will be complete prior to that date. Petersen asked if the street light poles would conform to other new subdivisions of the city. Mekota assured council that he wants poles similar to those now in place in Songbird and Rolling Hills. 10 lots are sold pending paperwork, 10 lots have options held and the remainder is for sell. Hart noted that resolution should include Lots 31, 32 and 48 and wanted to make clear that all fees to this date will be paid. Additionally fees for review of new work would be billed and collected for portions that at this time are not complete and will need review. Smith agreed that allowance is made for these costs in documentation. Attorney Greenleaf will hold city documents until LDR has provided all paperwork required.

Motion Wright, second Petersen to approve and authorize the mayor and city clerk to sign a Resolution and Subdivider’s Supplemental Agreement with LDR for FINAL Plat Part Two Approval upon final review of documents by the city engineer and attorney. . Ayes: Petersen, Demuth, Wright, Bartels and Dils. Nays: None. Motion carried.

Mayor Potter explained that Demuth and Colvin had spent time talking with the school on future plans and had held a good visit. It might be possible trade space with the school. Interest in joint grant opportunities. The school has a problem with transportation, spending $750,000 on busing each year. A tunnel under Highway 6 is an option as school children will be walking to the school for many years into the future.

Tiffin City Council     November 15, 2006 Page

Petersen noted that one location had used a huge culvert for an underpass. Cost of moving the ball field is a concern for school. Placement of sidewalks and trail has not been decided. School is searching for 13 acres that can be used for a Tiffin elementary school. See if any trade of property can be made with the school. 

The trailing map has not been presented to PZ yet. Colvin is going to provide input to Dils on this project.

Oakdale location was discussed by council. Petersen noted that there are two high ridges in the area. An Oakdale running westward to Half Moon Avenue is what the city is thinking is needed, somewhat parallel to Highway 6. PZ has said they want to see Oakdale run into Half Moon and not drop into Highway 6. Council considered and agreed that it was more likely that a somewhat south route would be best for Oakdale with exit onto Half Moon.

Mayor Potter said he would talk to fire department to see what kind of plan they would like for future for building needs. Council thought joint use of a public facility might be good use of tax money. But fire department may have other plans in this regard.

Trees, number and cost was considered. Try to get three quotes on tree prices. Demuth said that she and Ann Allen had purchased trees at $25 and they seemed to be doing well. Sometimes larger trees are stressed by move and fail. 

Citizen called about speed on South Ireland Avenue near 340^th. Council agreed that area should be posted with 35 mph. 

Grate for tube on Main Street near car wash needed.

Motion Dils, second Demuth to adjourn. 7:40 p.m.

Margaret B. Reihman

City Clerk